Separate enquiry types
Identify the requests that need different handling. Use choices customers understand, and provide a route for someone who is unsure.
For a Hounslow business handling several kinds of request, a single undifferentiated inbox can slow things down. We help the website capture a clear description and support an internal route that staff can maintain.


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These are the questions we would work through for this Hounslow brief. The final scope depends on your current site and how the business operates.
Identify the requests that need different handling. Use choices customers understand, and provide a route for someone who is unsure.
Assign a responsible team for each type and define how a request is passed on. Avoid creating multiple notifications with no clear owner.
Decide how staff notice an undelivered notification or failed integration. A saved record and an alert should support recovery without asking the customer to submit again.
Hounslow town centre is distinct from Chiswick and other places in the borough. Your website should say where the business operates without stretching the town name into a vague regional claim. For a team with sales, operations and support responsibilities, we would examine the handover between them. The first form can remain short while the internal record carries the source and agreed next action.
Bring a simple diagram of who answers which requests and a few anonymised examples that were passed between teams. We can use those to define the workflow.
Send a safe test request through each route in a test environment. Confirm that the right person can find it and understand the next action without relying on a verbal handover.
The RJ Health Connect Dialer case study describes agent workflows and lead management in an existing Xapner platform. Use it to discuss handovers, not as a Hounslow client claim or an automatic recommendation for calling software.
A business website and CRM integration should agree assignment, absence cover and failed-delivery handling. A technically successful form submission is only the start of that process.
A few details worth settling before design or development begins.
We can assess the CRM's supported interface and required fields. We would also agree duplicate handling and what staff see when the connection is unavailable.
No. Internal handling can be more detailed than the customer-facing form. We should collect only what is useful at the first stage.
Use the short form below, email or WhatsApp to describe the work. We review the brief remotely and agree deliverables, responsibilities and costs before starting. Any third-party subscriptions or ongoing support need to be included in that discussion.